Calendar and appointments

The Calendar brings every trainer's appointments together. Each trainer has a separate schedule and color, while you can view them together, filter them, or work only with your own.

On desktop, open Clients → Management → Calendar in the sidebar. On mobile, open More and enter the same section.

How this guide is organized

Start here

• View the schedule: switch between Month, Week, Day, Agenda, and Resources, navigate dates, and filter trainers.
• Create and manage appointments: add individual appointments or group classes, assign them, move them, or delete them.

Appointments

• Organize group classes: set capacity, add attendees, and manage the waitlist.

Team and resources

• Coordinate the team: understand which schedules and appointments each role can change.
• Manage spaces and resources: create rooms or equipment and assign them without overlaps.

The usual workflow

1. If you share rooms or equipment, create them first under Manage spaces. Only team managers see this option.
2. Select New appointment or choose an empty interval in the Month, Week, or Day view.
3. Set the trainer, time, appointment type, and resources. For a group class, set capacity and attendees.
4. Save. TrainerStudio blocks the operation if a resource is already in use in another schedule.
5. Use the Team multi-select to review one or more schedules, or choose All to restore the complete view.

What an appointment represents

An appointment is an internal schedule block. It can contain a title, time, trainer, status, client reference, resources, and notes. Linking a client stores their current name and email for reference; it does not send an invitation or publish the appointment in the client app.

Start with viewing the schedule and its layouts.