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Small Group Training Template in Excel

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If you train clients, you know how this ends: evenings copying sets and programs nobody opens. Grab the free template, and when you outgrow it, TrainerStudio does the work for you.

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Coach correcting a client's form in a small group where each person does a different squat variation

small group training template excel What's in this template

Download a free small group training template in Excel: plan each session with three levels at every station and track each member's attendance, adherence and monthly fees.

Guide: how to run small group personal training
  • Sessions in four blocks: shared warm-up, main lift, stations and a finisher with individual scores
  • Three levels at every station: beginner, intermediate and advanced
  • Up to 12 people and 6 stations, with how many people go to each station
  • Attendance for 12 sessions a month, with each member's adherence and who needs a follow-up
  • Occupancy of every session against the group's capacity
  • Monthly fees from January to December, with what each member has paid and still owes
  • Compatible with Google Sheets

For personal trainers Once you run several groups, TrainerStudio takes it from here

The spreadsheet works for one group. With three time slots and people waiting for a spot, every change gets copied by hand in three places. In TrainerStudio, the group, the class and the monthly fee live in one place.

  1. 1

    One group, one program

    Create a “Tuesday 7 PM” group in your client list and assign everyone the same program in one go. Reuse it with your next group and fine-tune whatever each person needs.

  2. 2

    Classes with capacity and a waitlist

    Schedule the session as a group class in your calendar. The first people you add are confirmed until the class is full, the rest go on the waitlist, and the class shows how full it is right on the calendar, for example 6/8.

  3. 3

    Monthly fees with Stripe

    Create a product with a monthly price and send the payment link: Stripe charges the card every month, and if a charge fails, the subscription gets flagged so you can follow up. Venmo, Zelle and cash payments can be logged too.

  1. A tired personal trainer goes over workout sheets at the gym after closing

    From spreadsheets to an app for personal trainers A spreadsheet keeps you organized. It won't grow your business.

    Every new client means another sheet, another PDF and another text. Your calendar is your ceiling.

  2. A trainer works alone on her laptop at the gym at dawn

    6:40 AM

    Before you even open, you're copying sets into the spreadsheet.

  3. The trainer answers messages on her phone from the couch at night

    11:10 PM

    The day's last question lands in your texts.

  4. The trainer goes over a list of names in a notebook at the kitchen table

    Day 30

    You check who's paid and who hasn't. One by one.

  5. The trainer corrects a client's squat in bright morning light

    With TrainerStudio

    The app does all of that. You're on the floor, with your clients.

App for personal trainers Train more clients in less time.

  • A client checks her workout on her phone at home

    Today's workout, in your app.

    Your clients open the session in an app with your brand, with a video for every exercise.

  • The trainer looks at her phone, relaxed, sitting in the gym

    See who trained without asking.

    You know how each client is doing without chasing anyone.

  • The trainer and a client high-five at the end of the session

    Payments collect themselves.

    Every month, by card. You get back to what really matters: coaching.

“…the trainerstudio App was a leap in quality for my product.”
@baumovment

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