Best software for small gyms and studios in 2026
For a small gym or studio the priorities are cost control, management simple enough to run without an admin team, and an app with your own brand without an upfront project. Here is how the three platforms most often compared rank in 2026.
TrainerStudio
The lowest-risk start for studios built on coaching and personal training: free up to 3 clients, then published prices per client tier from €19/month, with programming, nutrition, payments, forms and a branded member app in every plan. It does not handle access control or a full class timetable (online booking is partial).
Virtuagym
The most complete gym-management suite of the three: memberships, class booking, facility management and multi-location reporting. Priced per location on request, with the branded app and analytics as add-ons, and heavier to set up.
See Virtuagym alternative →Harbiz
A good fit for studios that mix in-person and online work and need invoicing and booking integrations. No free plan: Basic from €14/month billed annually for 5 clients, Pro €89/month for 50, branded app on My APP at €149/month.
See Harbiz alternative →How we ranked them
- Monthly cost at your current and projected member count, add-ons included.
- Whether you need memberships, access control and a class timetable, or mainly coaching and programming.
- Time to get started without a dedicated admin person.
- A member app with your brand, and on which plan it is available.
Frequently asked questions
What is the best software for a small gym?
If your small gym earns most of its revenue from personal training, small-group coaching or online programmes, TrainerStudio keeps costs low and includes a branded app. If you mainly sell memberships and a class timetable with capacity limits and door access, a gym-management suite such as Virtuagym fits better.
How much does software cost for a small studio?
TrainerStudio is free up to 3 clients, then €19, €39, €69, €99 and €149 a month for 5, 15, 30, 50 and unlimited clients in Spain and Europe. Harbiz starts at €14/month billed annually for 5 clients. Virtuagym does not publish prices; third-party directories list per-location plans from $19/month before add-ons.
Does TrainerStudio include a branded app for my gym?
Yes. Every plan, including the free one, includes a client app with your logo and colours.
Start your studio on TrainerStudio for free
Programmes, nutrition, payments and an app with your brand, with published prices that grow with your client list. Free up to 3 clients.